Friday, January 11, 2013

A Binder Breakdown

A new year is upon us, and companies around the country have visions of good fortunes in 2013. As we look ahead towards good times, we recognize all the hard work in store for everybody. For many, that means preparing presentations, training new employees, and filing away 2012. Three very different tasks, but what's one thing they have in common? If you said that they all commonly rely on binders, well done for reading the title of this post.

Think about that for a moment- one job involves impressing clients, one involves making a lot of information easily accessible and one involves indexing records that may or may not ever be seen again. Yes, one office supply can bind them all, but why use the same binder for several jobs when different kinds of binders are better suited for each of these tasks?

The most basic type of binder is the reference binder. They don't have much style (barring a few exceptions), but they are inexpensive and available in several colors. They're perfect for internal use such as company handbooks, procedures, job training, troubleshooting and any other records that are frequently viewed and updated. Storage binders are the big uglies of filing. These are designed to hold large quantities, often using gapless or slant rings, and are built to hold for years in a drawer or on a shelf. Some are designed to hang from filing cabinets, similar to hanging file folders. Data binders and post binders store computer printouts, larger sheet sizes and even more pages.

Presentations and reports have a completely different set of criteria. Presentation binders are all about combining affordability in large quantities with creating a positive impression even before it's opened, which means a clear cover to allow you to insert a title sheet and/or a spine insert. Binders are also available in a smaller capacity such as 1/2” rings. The tradeoff is that presentation binders are commonly built for short-term usage, meaning they aren't suited for storage or frequent reference.

Alternatives to traditional binders include flexible binders made of clear plastic and easel binders that fold into easels to add an instant visual element to your presentations. For help finding the perfect binder for you, this binder buying guide will help sort products by size and ring type.


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